Wellfleet Police Station Building Committee

Wellfleet Police Station Building Committee

Minutes of Meeting #50; November 7, 2018

Wellfleet Police Department Conference Room, 36 Gross Hill Road, Wellfleet

Present: Harry Terkanian, Chief Ronald Fisette, Sean Donoghue, and Jay Horowitz

Regrets: Mark Vincent, Davis Walters (alternate), Lieutenant Michael Hurley (alternate), and Daniel R. Hoort

Also present: None.

Mr. Terkanian called the meeting to order at 4:00 PM.

1. Project status.
   1. Project progress report by Chief Fisette.  The contractor continues to work on the punch lists. Stamped concrete, and stamped asphalt have been completed as has removal of the remaining portions of the temporary facility (except for the electric meter.) The three piles of materials at the old COA site have been removed.
   2. Pending Change Orders:  No pending change orders or PCO Log.
   3. Project Budget Review.   Mr. Terkanian reviewed the reconciliation submission from Pomroy associates.  The reconciliation shows the remaining balance of the owner’s contingency as $385,330.45 after zeroing out the various budget line item surpluses and deficiencies.  This includes a number of items paid directly by the Town and not previously reviewed by the Committee.  A list of outstanding items was also included.  The project also earned a Green Communities grant of $120,423.00 and there is one other reimbursement of about $20,000.  Chief Fisette to provided details on the latter.
   4. Pending Purchase Orders:  None, outstanding items itemized in the project reconciliation.
2. Invoices.  None.
3. Committee briefing on proposed phone system replacement.  Mr. Terkanian and Chief Fisette reported on an October 23, 2018 presentation by Bob Kaufman of National Telecom Systems, Inc.  A written narrative by Mr. Kaufman and a proposal were presented to the Committee.  Mr. Terkanian had some questions about specifications of the hardware proposed and will call Mr. Kaufman to discuss.  It was also noted that the proposed system would service only the Police and Fire Stations.  An upgrade to service the remaining Town buildings would require a server upgrade of unknown cost.  Mr. Terkanian will also speak with the Assistant Town Administrator to determine the timing of an expansion to remaining Town buildings.
4. Review of draft Committee annual report.  The Committee reviewed a revised draft annual report prepared by Mr. Terkanian.  Final project costs will be adjusted prior to submission for the 2018 Annual Town Report. No changes were suggested.
5. Minutes.  On motion of Chief Fisette, seconded by Mr. Horowitz, it was voted (4 - 0) to approve the minutes of the October 17, 2018 meeting as presented.
6. Committee meeting schedule.  No meetings scheduled.  Meetings will be scheduled based on the need to address project issues and invoices as they arise.
7. Future agenda items.  None.

1. Adjournment.  On motion of Chief Fisette, seconded by Mr. Donohue, it was voted (4 – 0) to adjourn.  Meeting adjourned at 4:45 PM

1. Project budget reconciliation package.
2. Telephone system proposal and vendor narrative.
3. Draft Committee Annual Report

Respectfully submitted,

Harry Sarkis Terkanian

[1] Public Record Documents