Minutes

Wellfleet Police Station Building Committee

Minutes of Meeting #49A; October 17, 2018

Wellfleet Police Department Conference Room, 36 Gross Hill Road, Wellfleet

Present: Harry Terkanian, Davis Walters (alternate), Chief Ronald Fisette, Sean Donoghue, and Jay Horowitz

Regrets: Mark Vincent, Lieutenant Michael Hurley (alternate), and Daniel R. Hoort

Also present: Rick Pomroy, Pomroy Associates.

Mr. Terkanian called the meeting to order at 4:10 PM.

1. Project status.
   1. Project status and
   2. Project schedule report by Mr. Pomroy.  The contractor is working on the punch lists.  The architect is checking the work. Some site work is incomplete, specifically stamped concrete, and stamped asphalt.  Primary missing items are some turnover documents, removal of the remaining portions of the temporary facility, detention area (primarily door locks) and security issues (defective camera replacement.)  Pomroy Associates may issue a failure notice to the general contractor.  The HVAC manufacturer’s rep was on site on October 15^th for training and the system appears to be running well but a written report of system settings is needed.  Chief Fisette is working on scheduling removal of the temporary structure.  Mr. Pomroy was informed that power was still present at the temporary facility site and of the presence of three piles of materials at the old COA site.  Remote control of the sally port doors has been corrected.  The possibility of a building power shutoff/restart test, raised at the previous meeting, was discussed.  Such a test is not included in the contract documents and would therefore be at the Town’s expense and any risk of equipment damage would also be borne by the Town.  Committee members expressed concern that the cost and risk would exceed the benefit, noting that a failure during a weather event would likely be covered by insurance.
   3. Pending Change Orders:  PCO Log #23 dated 10/17/18 was reviewed.  There are no new items and all existing items have been addressed
   4. Project Budget Review.  Mr. Pomroy is working on reconciling the Town Accountant’s records with the project budget to prepare a final accounting.  No budget report was available for the meeting.
   5. Pending Purchase Orders:  None, but the Department will be purchasing AED’s for the building so there will be an additional purchase order.
2. The owner’s project manager presented Invoice Submission #22 which included the following invoices:
   1. Pomroy Associates - $9,713.83.  Includes reimbursement for commissioning agent charges ($3,000 plus 10% markup).
   2. UTS of Massachusetts – two invoices totaling $3,511.88 for material testing.  The invoices date from June 2018.

All invoices in this submission are approved for payment by the OPM. On motion of Chief Fisette, seconded by Mr. Horowitz it was voted (5 - 0) to recommend invoice submission #22 for payment.

1. Review of draft Committee annual report:  A draft annual report prepared by Mr. Terkanian was reviewed by the Committee.  Final project costs will be adjusted prior to submission for the 2018 Annual Town Report. No changes were suggested.
2. Minutes.  On motion of Chief Fisette, seconded by Mr. Donoghue, it was voted (5 - 0) to approve the minutes of the September 12, 2018 meeting as presented.
3. Committee meeting schedule. Next meeting will be on November 7, 2018 at 4:00 PM in the Police Dept. conference room.
4. Future agenda items.  Chief Fisette informed the Committee that the phone system, acquired when the fire station was constructed and shared with the fire department is at or nearing manufacturer’s end of life and the ability to service the system in the future is in doubt.  He has scheduled a vendor presentation for October 23, 2018 to review a replacement proposal.  Estimated cost, net of a credit for work done as part of the police station project is estimated at $20,000.00.

1. Adjournment.  On motion of Chief Fisette, seconded by Mr. Horowitz, it was voted (5 – 0) to adjourn.  Meeting adjourned at 5:10 PM

Respectfully submitted,

Harry Sarkis Terkanian

[1] Public Record Documents