Minutes
Wellfleet Police Station Building Committee
Minutes of Meeting #30; November 8, 2017
Wellfleet Fire Station Conference Room, Lawrence Road, Wellfleet
Present: Harry Terkanian, Chief Ronald Fisette, Jay Horowitz and Davis Walters (alternate)
Regrets: Mark Vincent, Lt. Michael Hurley (alternate), Sean Donoghue and Dan Hoort
Also Present: Rick Pomroy (Pomroy Associates)
Mr. Terkanian called the meeting to order at 4:00 PM.
1. Project Status report by Mr. Pomroy:
a. Project progress. Mr. Pomroy reported on a discussion on the contractor’s request for an
extension earlier that day. The goal is to insure that the project is completed in time to move
the Police Department before Memorial Day. Process and coordination improvements for all
parties were discussed. Critical path construction items were reviewed for appropriate
placement on the project schedule. The contractor has added additional site supervisory
staff. The goal is to resolve this issue in time to report to the Selectmen on November 28,
2017.
b. Pending Change Orders. PCO/Change Order Log #14 – 11/8/17 was reviewed with
reference to items 25, 27, 30, 31R and 34. Items 25, 27, 30 and 31R were discussed at the
October 25th Committee meeting. The contractor’s disagreement with the denial of PCO 30
was noted and the contractor is proceeding on this item under protest. PCO 31R, the revised
additional floor leveling has been renegotiated to $2,898.10. PCO 34 (to be renumbered as
PCO 32) is currently $5,247.21 but is expected to be reduced. On motion by Chief Fisette,
seconded by Mr. Horowitz it was voted (4 – 0) to approve PCO 31R as presented and PCO
34 for an amount to be negotiated but not to exceed $5,247.21.
c. Budget Report Update #11 – October 31, 2017 was reviewed. No action is required since
other than reallocating unused balances from line item 23 (Printing) and 24 (Legal) to item
26 (Project Contingency) the is no overall change from Budget Report Update #11.
2. October 2017 Project Invoices. The following invoices were presented for review with the
approvals of the architect and project manager: (1) general contractor ($247,682.69); (2) architect
($5,679.10); (3) project manager ($13,740); (4) UTS Testing ($2,340 and $1,655 – total $3,995); and
(5) Robert B. Our ($320). After review, on motion by Chief Fisette, seconded by Mr. Walters it was
voted (4 – 0) to recommend all listed invoices for payment.
3. Minutes. On motion of Chief Fisette, seconded by Mr. Walters, it was voted (4 – 0) to approve the
minutes of the October 25, 2017 meeting as presented.
4. The next Committee meeting will be Tuesday, November 28, 2017 at 6:00 PM at the Council on
Aging to review the anticipated presentation to the Selectmen on project status, architect contract
amendments and completion date extension.
5. Adjournment. On motion of Chief Fisette, seconded by Mr. Horowitz, it was voted (4 – 0) to
adjourn. Meeting adjourned at 4:52 PM
Public Record Documents
1. PCO/Change Order Log #14 – November 8, 2017
2. Project budget update number 11 (October 32, 2017)
3. October, 2017 invoices listed in item 2 above