Minutes

Meeting date: 
Wednesday, June 20, 2018

Wellfleet Police Station Building Committee

Minutes of Meeting #44; June 20, 2018

Wellfleet Fire Department Training Room, 10 Lawrence, Wellfleet

 

Present: Harry Terkanian, Sean Donoghue, Chief Ronald Fisette and Davis Walters (alternate)

Regrets: Lieutenant Michael Hurley (alternate), Mark Vincent, Jay Horowitz, and Dan Hoort

Also present: Rick Pomroy, Pomroy Associates

Mr. Terkanian called the meeting to order at 4:00 PM.

  1. Project status.

    1. Project status and

    2. Project schedule report by Mr. Pomroy.General contractor has been proceeding.All lead time issues have been resolved.Detention area ceiling panels are being installed.Final MEP and architect inspections are scheduled for June 27 – 29.Substantial completion is expected either on June 28th or shortly thereafter.Final completion is expected to be achieved prior to the 60 days after substantial completion permitted under contract.Final paving is complete. Landscape plantings were delivered today and will be planted tomorrow.Contract price includes three months of weekly maintenance by the landscaping vendor.Split rail fences are being installed.The civil engineer has begun the exterior punch list.The possible need for electrical room ventilation or cooling is still being discussed.Furniture vendor has reported a delay in delivery due to an order mixup.The rescheduled furniture date is July 16th and is a more convenient delivery date.Anticipated move in date is July 24th and temporary facility demolition anticipated to begin on July 25th.Mr. Terkanian reported on the presentation to the Board of Selectmen and the Board’s approval of Change Order #12 on June 12th.Change Order #12 was previously recommended by the Committee on June 6th.

    3. Pending change orders and change order log.Change order #11 was presented.It represents the PCOs 56 through 63 and 65 through 67 in PCO/Change Order Log #20 – 6/5/18. The total for these PCOs is $28,468.05 (as approved on June 6th they totaled $28,468.15.)There were no new PCOs.On motion of Mr. Donoghue, seconded by Chief Fisette it was voted (4 – 0) to recommend Change order #11.

    4. Owner’s Project Manager contract extension.No action was taken.

    5. Project budget review.A draft of Budget Update #18 dated June 20, 2018 was presented by Mr. Pomroy.Changes from the previous budget are the adjustment to the contract price by CO #12.The project contingency account remains at $516,218.88 and is expected have a project end balance of over $500,000.00.

    6. Pending purchase orders.None.

  2. Minutes.  On motion of Chief Fisette, seconded by Mr. Donoghue, it was voted (4-0) to approve the minutes of the June 6, 2018 meeting as presented

  3. Committee meeting schedule through July, 2018: regular meeting on July 25, 2018; meeting for invoices and time sensitive items on July 11, 2018.

  4. Future agenda items.Mr. Walters asked if there was any potential for additional project delays.Mr. Pomroy considers it unlikely at this stage of the project.Mr. Walters asked about he process for addressing warranty claims.Mr. Pomroy reviewed the post substantial completion inspections and commissioning schedule and requested that warranty issues be routed through his office.The logistics and coordination of the move from the temporary facility to the completed building, including the disposal of surplus furnishings was discussed.Some consideration was given to delaying the contractor’s removal of the temporary facility from July 25th to July 30th to allow for unforeseen issues and for the disposition of surplus furnishings and fixtures.

  5. Adjournment.  On motion of Mr. Donoghue, seconded by Chief Fisette, it was voted (4-0) to adjourn.  Meeting adjourned at 4:43 PM

  6.  

     

    Public Record Documents

    1. Change Order #11
    2. Budget Report Update #17 – June 5, 2018