Minutes

Meeting date: 
Wednesday, May 9, 2018

Wellfleet Police Station Building Committee

Minutes of Meeting #41; May 9, 2018

Wellfleet Fire Department Training Room, 10 Lawrence, Wellfleet

 

Present: Harry Terkanian, Jay Horowitz, Sean Donoghue, Chief Ronald Fisette and Davis Walters (alternate)

Regrets:, Lieutenant Michael Hurley (alternate), Mark Vincent, and Dan Hoort

Also present: Rick Pomroy, Pomroy Associates, Todd Costa, Kaestle Boos Associates

Mr. Terkanian called the meeting to order at 4:00 PM.

  1. Project status.

    1. Project status and

    2. Project schedule report.Mr. Pomroy reported that the general contractor continues to project a substantial completion date of June 22, 2018.The contractor’s requested cost adjustment (PCO #54) is now $201,006.30. There are no outstanding items requiring action by the owner or architect.The ceiling grid is in.Two coats of interior paint have been applied.Dispatch consoles have been received and installed.Remaining trim stock is expected Friday.The relocated T-1 line, an E911 requirement and requiring a new conduit has been installed.Fiber for the phone system is in the conduit from the fire station.One PO remains to be issued for fingerprint machines ($35,830.56) and Chief Fisette expects to issue it by May 10th.Chief Fisette noted that this is slightly above the $35,000 budget as a result of increasing the maintenance contract for and additional year.Security system equipment has been received and security system wiring completed. Furniture is due on June 11th.Preliminary state inspection of the cells has been scheduled for May 30th.Building commissioning and building systems testing will occur next month.

    3. Pending change orders and change order log.PCO/Change Order Log #19 – 5/8/18 was presented to the Committee.Mr. Pomroy noted that almost all of the new items are recent and are still being reviewed so no Committee action was requested at this time.

    4. General Contractor extension and general conditions claim (PCOs 33 and 54.)Mr. Terkanian reported that he, Chief Fisette, Mr. Pomroy and Mr. Costa met with Jay Cardosi earlier in the afternoon.There was a comprehensive discussion about the responsibility for the delays and the appropriateness of the claimed general conditions adjustment to the contract.After a 90 minute meeting the Town’s proposal to settle the claim was: (1) to agree to an extension to substantial completion to June 22, 2018; (2) a waiver of liquidated damages for the period of the extension; and (3) an adjustment of $45,000.00 to the general conditions amount.Mr. Cardosi was advised that the settlement amount exceeded the Committee’s authority and was therefore contingent upon review and approval by the Board of Selectmen at a public meeting.The anticipated date for action by the Selectmen will be May 22, 2018.The settlement proposal reflects delays resulting from extensive additional framing work, particularly with the South wall, the addition of the lift, and the leveling of the upper floor.Removing the risk and cost of litigation were also factors informing the proposal. The Committee will wait until Mr. Cardosi has responded before voting on the settlement proposal.

    5. Project budget review.Budget Update #16 was presented by Mr. Pomroy.It is unchanged from the previous budget update so no action was taken by the Committee.

    6. Pending purchase orders.

      1. 18f Fingerprint machines – firm proposal, PO to be issued May 10th.

  2. April project invoices.The following invoices were presented to the Committee with a recommendation for payment from the owner’s project manager and, in the case of the general contractor’s invoice, from the architect:

    1. JJ Cardosi, Inc., general contractor, $346,631.25;

    2. Kaestle Boos Associates, architect,

    3. Pomroy Associates, owner’s project manager, .)

    4. Galaxy Integrated Technologies, security equipment and shipping, $79,395.00.

On motion of Chief Fisette, seconded by Mr. Horowitz, it was voted (5-0) to recommend the above listed invoices for payment.

3.   Minutes.  On motion of Chief Fisette, seconded by Mr. Walters, it was voted (5-0) to approve the minutes of the April 4, 2018 meeting as presented.  Mr. Terkanian informed the Committee that he will also file minutes for April 18, 2018 indicating that no meeting was held due to the absence of a quorum.

Committee meeting schedule through July, 2018: regular meetings on May 16, 2018, June 20, 2018 and July 24, 2018; meetings for invoices and time sensitive items on June 6, 2018 and July 11, 2018.

Future agenda items.None.

Adjournment. On motion of Chief Fisette, seconded by Mr. Horowitz it was voted (5-0) to adjourn.  Meeting adjourned at 5:00PM

[1] Public Record Documents

 

 

 

  1. Project invoices for the month of April, 2018 listed in item 2 above.
  2. PCO/Change Order Log #19 – 5/9/18
  3. Budget Report Update #16 – May 9, 2018