Minutes

Wellfleet Police Station Building Committee

Minutes of Meeting #31; November 28, 2017

Wellfleet Council On Aging, Small Conference Room, 715 Old Kings Highway, Wellfleet

Present: Harry Terkanian, Chief Ronald Fisette, Jay Horowitz and Davis Walters (alternate)

Regrets: Mark Vincent, Lt. Michael Hurley (alternate), Sean Donoghue and Dan Hoort

Also Present: Rick Pomroy (Pomroy Associates) and Todd Costa (Kaestle Boos Associates)

Mr. Terkanian called the meeting to order at 6:04 PM.

1. Minutes. On motion of Chief Fisette, seconded by Mr. Walters, it was voted (4 – 0) to approve the

minutes of the November 8, 2017 meeting as presented.

2. Presentation of status report to the Board of Selectmen. The Committee reviewed the proposed

presentation to the Selectmen which included a summary of project finances to date in the form of an

analysis of the changes to the contingency account from the beginning of the project to date, a report

on the progress of construction, and an presentation of the rationale for the Committee’s approval of

three proposed amendments to the architect’s contract.

3. Project Status report by Mr. Pomroy:

a. Pending Change Orders. PCO/Change Order Log #15 – 11/28/17 was reviewed with

reference to items 25, 27, 30, 31R, 32, 33, 34 and 35.

i. PCO #25, south wall reframing, originally $18,576.86 has been negotiated by down

to $11,558.92. On motion of Chief Fisette, seconded by Mr. Horowitz the Committee

voted (4 – 0) to recommended approval of PCO #25.

ii. PCO #27, additional asbestos abatement, is still under review.

iii. PCO #30, fire rated plywood, remains at $1,357.95. On motion of Chief Fisette,

seconded by Mr. Walters the Committee voted (4 – 0) to recommended approval of

PCO #30.

iv. PCO #313R, additional floor leveling, has been reduced from $6,498.53 to $2,898.10.

On motion of Chief Fisette, seconded by Mr. Horowitz the Committee voted (4 – 0)

to recommended approval of PCO #31R.

v. PCO #32, tight tank covers, remains at $5,247.21. On motion of Chief Fisette,

seconded by Mr. Walters the Committee voted (4 – 0) to recommended approval of

PCO #32.

vi. PCO #33, general conditions claim, consideration has been deferred by agreement

with the contractor.

vii. PCO #34, shelving upgrades is new. It represents an owner requested upgrade to

certain shelving to better conform to current Department practices at a cost of

$6,126.71. On motion of Chief Fisette, seconded by Mr. Horowitz the Committee

voted (4 – 0) to recommended approval of PCO #34.

viii. PCO #35, credit for site materials is new. It represents a credit of $1,427.24 for reuse

of acceptable on site materials in place of site contractor supplied materials. On

motion of Chief Fisette, seconded by Mr. Walters the Committee voted (4 – 0) to

recommended approval of PCO #35.

ix. PCOs 25, 30, 31R, 32, 34 and 35 will be incorporated into CO #7.

b. Budget Report Update #12 – November 31, 2017 was reviewed. The only change from

Budget Report Update #11 was the inclusion of proposed CO #7.

4. The next Committee meeting will be Wednesday, December 13, 2017 at 4:00 PM at the Fire

Department training room. Primary agenda item will be review of November project invoices.

5. Adjournment. On motion of Chief Fisette, seconded by Mr. Walters, it was voted (4 – 0) to adjourn.   Meeting was adjourned at 6:42 PM.

Public Record Documents

1. PCO/Change Order Log #15 – November 28, 2017

2. Project budget update number 12 (November 30, 2017)

3. Draft presentation to the Board of Selectmen