Minutes

Meeting date: 
Wednesday, February 21, 2018

Wellfleet Police Station Building Committee

Minutes of Meeting #36; February 21, 2018

Wellfleet Fire Department Training Room, 10 Lawrence, Wellfleet

 

Present: Harry Terkanian, Chief Ronald Fisette, Jay Horowitz, and Davis Walters (alternate)

Regrets: Lieutenant Michael Hurley (alternate), Sean Donoghue, Mark Vincent, and Dan Hoort

Also present: Rick Pomroy, Pomroy Associates, Todd Costa and Megan Rogoff, Kaestle Boos Associates

Mr. Terkanian called the meeting to order at 4:00 PM.

  1. Project status.

    1. Project status and schedule report.Mr. Pomroy reported that project progress is acceptable and that the general contractor is still expecting to finish on May 25th.Testing, training and the department move are expected to occur during the first two weeks after Memorial Day.Chief Fisette stated that the department can handle transition during the expected time period.Mr. Pomroy feels that he will have a better handle on progress once sheetrock is complete.Inspection of the detention cells was discussed.Inspection by the Department of Public Health is required.The DPH has already signed off on the construction drawings.The Orleans construction project received a preliminary inspection by DPH to enable them to address any noted concerns before a final inspection.Pomroy Associates will schedule a pre inspection visit by DPH.Site work on the Gross Hill Road parking lot will begin next week.A revised pad location for the backup generator is in progress.Dispatch furniture is expected on April 7th.The addition of smart boards for the patrol and meeting rooms was reviewed.Small coordination issues remain and the project team continues to meet weekly with the general contractor.

    2. Pending change orders.Approved PCOs will appear in change order #9.

      1. PCO 35, credit for materials.This PCO, previously approved in the amount of $1,427.25 has been revised to $3,315.00

      2. PCO 40, sally port hose bib.Cost $1,673.79.This will enable vehicles to be washed. This PCO was approved by the Committee on February 7, 2018.

      3. PCO 41, washer and dryer connections.Cost $7,929.12.The cost for these connections is high because three trades are involved and a drain connection must be made to a drain pipe below the concrete floor and exterior venting is required.This PCO was approved by the Committee on February 7, 2018.

      4. PCO 42, additional sprinkler heads.Cost $1,985.04.Recommended by the architect’s consultant.

      5. PCO 43, enlarged conduit risers. Cost $2,756.49.Requested by Ralph Swenson, Barnstable County Sheriff’s Office.

      6. PCO 44, additional cable tray in dispatch area.Cost $3,915.00.Requested by Ralph Swenson, Barnstable County Sheriff’s Office.

      7. Mr. Pomroy reported that these PCOs have been reviewed and recommended by the architect and his firm.On motion of Mr. Horowitz, seconded by Chief Fisette, it was voted (4-0) to recommend the revised credit amount in PCO 35 and to recommend PCOs 42, 43, and 44.

    3. Project budget.Mr. Pomroy reviewed Budget Report Update #14 which reflects moving the Change order #9 amount from project contingency to the general contractor’s contract line.The inclusion of PCOs 35 and 40 through 44 in Change Order #9 was discussed.On motion of Mr. Walters, seconded by Chief Fisette, it was voted (4-0) to approve PCOs 35 and 40 through 44 as Change Order #9 for a total cost of $14,944.44.

    4. Pending purchase orders and open items.Mr. Pomroy reported on changes on the status of these items which include:

      1. W. B. Mason for office furniture released;

      2. Security PO released;

      3. Phone and fiber optics PO are pending;

      4. Radios purchase PO released;

      5. Dispatch furniture PO released.

    5. Disposition of the temporary facility.As there was no additional information this item was not discussed.

  2. Minutes. On motion of Chief Fissette, seconded by Mr. Walters, it was voted (4-0) to approve the minutes of the February 7, 2018 meeting with the following corrections: item 1.b.i, PCO 41 amount was corrected from $1,637.79 to $1,673.79 and item 2.e, Robert B. Our invoices total from $1,200.00 to $1,600.00.
  3. Committee meeting schedule through June, 2018: March 21, 2018, April 18, 2018, May 16, 2018 and June 20, 2018; meetings for invoices and time sensitive items on March 7, 2018, April 4, 2018, May 9, 2018 and June 6, 2018.

  4. Future agenda items.Mr. Walter asked about the process of modifying the radio antenna mounts and whether contemplated cuts and welds will affect long term corrosion exposure.Mr. Pomroy will raise the issue with the general contractor.

  5. Adjournment.  On motion of Chief Fissette, seconded by Mr. Walters it was voted (4-0) to adjourn.  Meeting adjourned at 4:44 PM.
1 Public Record Documents
  1. PCO Log #17
  2. Budget Report Update #14

 

 

 

 

 

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