Minutes
Wellfleet Finance Committee
Minutes of Meeting of July 9, 2014
Senior Center, 7:00 p.m.
Present: Stephen Polowczyk, Chair; Linda Pellegrino, Thomas Reinhart, Sylvia Smith, Liz Sorrell, Robert Wallace
Regrets: Sam Bradford, Janet Loewenstein, Ira Wood
Also Attending: Town Administrator Harry Terkanian; Town Accountant Marilyn Crary
Chair Stephen Polowczyk called the meeting to order and opened the public hearing at 7:00 p.m.
End of the Year Transfers
Town Accountant Marilyn Crary distributed the End of Fiscal Year 2014 Transfers1 worksheet and reviewed the transfers within departments and the transfers between departments.
Liz Sorrel moved to recommend the End of the Fiscal Year 2014 transfers. Smith seconded, and the motion carried 6-0.
CIP Fiscal Year 2016
First Town Administrator Harry Terkanian informed the Committee about an unexpected expense that the Recreation Department was anticipating. He then presented the Capital Improvement Plan2 for Fiscal Year 2016 through Fiscal Year 2020 and explained a change in the Nauset Regional School’s line and how it affects the Capital Expenditure Policy percents. He discussed planning and yet-to-be-determined costs for construction of various buildings and for dredging. Mr. Terkanian noted that it is not practical to do the Capital Improvement Plan (CIP) in June since it will need to be redone more realistically in the fall. The Charter would need to be changed to accommodate a different deadline for the CIP public hearing. The Committee and Mr. Terkanian weighed the advantages and disadvantages of doing a 10-year Capital Improvement Plan. He will be putting together a 10-year CIP in November.
Since Fire Chief Richard Pauley was present, Finance Committee discussed items on the Fire Department’s Capital Improvement items. The Town Administrator and the Committee also discussed: a solar array for the Senior Center; the Elementary School roof; floor replacement at the Senior Center; and priorities for projects (Harbor-front buildings, Police Station, former COA building and Baker Field Recreation building). Finance Committee members suggested that the Police Station was a high priority.
Sorrell moved to approve the Capital Improvement Plan for Fiscal Years 2016-2020. Smith seconded and the motion carried 6-0.
The Chair closed the public hearing, and proceeded with the regular meeting.
Minutes of 4/23/14
Liz Sorrell moved to approve the minutes of April 23, 2014. Linda Pellegrino seconded, and the motion carried 6-0.
Liaison Reports
Vice-chair Tom Reinhart said that liaisons should be making an effort to attend the meetings for the boards and committees to which they have been assigned.
Harry Terkanian said the Personnel Board was making changes in the management of the Recreation Department with the creation of a Director of Community Services, who would manage Recreation, Beach, the COA and Special Events. The positions of Town Clerk, Town Treasurer, Collector/Treasurer, Water Department Manager, Facilities Manager for DPW, the Assistant Town Administrator/Planner and the Herring Warden are also being defined, he said.
Tom Reinhart reported on the Shellfish Advisory Board meeting, which dealt with cultch and water quality in the Harbor. Harry Terkanian discussed the permitting process for dredging the Harbor. FinCom members discussed shellfish grant oversight with Mr. Terkanian.
Reinhart reported on a recent Nauset School Committee’s meeting, mainly about the Superintendent of School’s contract.
FinCom examined the e-mail correspondence from Marcus Springer of the Energy Committee regarding the Green Communities requirement for energy efficient Town vehicles. Stephen Polowczyk had informed Mr. Springer that it wasn’t within the purview of the Finance Committee. However, Harry Terkanian said that he had suggested that Marcus Springer meet with FinCom with an update on the photovoltaic array at the Transfer Station. He suggested that Mr. Springer should come to a future meeting.
Included in the mail was the Annual Dues notice for the Association of Town Finance Committees (ATFC) in the amount of $155.00.
Sorrell moved to approve the payment of $155 for ATFC dues. Reinhart seconded, and the motion carried 6-0.
Reorganization
Wallace moved that Stephen Polowczyk continue as Chair. Sorrell seconded, and the motion carried 6-0.
Polowczyk moved that Tom Reinhart remain as Vice-chair. Sorrell seconded, and the motion carried 6-0.
Liaison Assignments
FinCom members reviewed their assignments as liaisons to various boards and committees. Liz Sorrell agreed to become a liaison to the Board of Water Commissioners. Committee Secretary Mary Rogers will e-mail the current list so that all FinCom members can confirm their status as liaisons.
Agenda for Next Meeting
Agenda for the September meeting will include a Shellfish Department update.
Adjournment
The meeting was adjourned by consensus at 8:55 p.m.
Respectfully submitted
__________________________ __________________________
Mary Rogers, Committee Secretary Stephen Polowczyk, Chair
Finance Committee approved these minutes at the meeting held 9/17/14.
Public Records Material of 7/10/14
1.) End of the Fiscal Year 2014 Transfers
2.) Capital Improvement Plan FY 2016-2020