BWC Minutes
Wellfleet Board of Water Commissioners
Town Hall Conference Room
Tuesday, September 1, 2015, 6:00 PM
Commissioners Present: Justina Carlson, Chair, Neil Gadwa, Lori Vanderschmidt
Commissioners Absent: James Hood, Catharie Nass
Others Present: WMWS Manager Michaela Miteva
Chair Carlson called the meeting to order at 6:06 PM.
279 Holbrook Ave & 147 Kendrick Ave Water Bills
The owners of these properties have asked for partial forgiveness for their extraordinarily high water usage bills that they received after the meter reading in May. In each case a leak or plumbing issue was detected and mitigated. In order to be consistent with the precedent that had been set when other water system customers were confronted with similar situations, Chair Carlson moved that the homeowners be charged the minimum amount per 1,000 gallons of water as a one–time waiver of full charges. Gadwa seconded; the motion passed 3-0.
The Board agreed that reviewing the WMWS Rules & Regulations in relation to leak mitigation and partial cost forgiveness at a future meeting.
On Call/Emergency Repair RFP
Miteva presented a draft of a Bidding and Contract RFP application packet for On Call/Emergency Repair vendors. The purpose is to have a vendor who will be on call, in order not to have to scramble and/or overpay when an emergency repair is necessary.
Tower Inspection and Paint Update
At Town Counsel’s recommendation, TA Terkanian will draft a letter to Chicago Bridge & Iron asking for remediation in the issue of the corroded seams and inadequate paint job preparation.
Public Water Supply Land Grant follow-up
The list of abutters to the Well #3 within 200 feet of the well field property off of Grist Mill Rd was presented. Due to the lack of lead time, the Board will be unable to proceed with applying for this grant at present, but may pursue it in the future as a means of creating a larger buffer around the Coles Neck Well.
Financial Models / Master Planning
Chair Carlson presented to the Board a binder, compiled by Miteva, of what the BWC has already accomplished toward its goal of updating the Master Plan.
Chair Carlson recommended that the Board start with updating cost estimates of the original Master Plan done by EPG in 2003.
Chair Carlson proposed that the BWC have a work session to draft the extent of the proposed coverage of the expanding WMWS. Board of Health test results and/or maps on sodium levels and nitrate levels should be available, as well as a large map of Wellfleet that includes the current water system. Slade Associates will be contacted to inquire about maps for the work session.
Tufts Project
Vanderschmidt is researching a grant opportunity that may provide funding for a stipend for the graduate student.
Minutes of 8/18/15
Chair Carlson moved to approve the 8/18/15 BWC minutes; seconded by Gadwa, the motion passed 3-0.
Correspondence
none to report
Topics of Future Concern
Review of WMWS Rules & Regulations in relation to leak mitigation and customer liability forgiveness
Next Meeting:
The next meeting will take place on Tuesday, September 15, 2015 at 6:00 PM at the Wellfleet Town Hall in the 2nd floor Conference Room.
Adjournment
The meeting was adjourned at 7:22 PM.
Public Records Materials of 9/1/15
- Draft of RFP application
- Abutters List for well field off Grist Mill Way
- 2010 map of hydrants & abutters within 1000’
- Town of Sandwich Water District Expansion Document