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Bid Invitations

LEGAL NOTICE

TOWN OF WELLFLEET

REQUEST FOR PROPOSALS

CAHOON HOLLOW BEACH TOWN PARKING LOT OPERATIONS

 Announcement:

The Town of Wellfleet is accepting bid proposals for lease of Cahoon Hollow Beach public parking lot for the contracted season of approx. May 25 through November 1, 2024. The Town is seeking a lessee who will pay a lump sum fee for exclusive rights to operate the town parking lot.

 A minimum bid of $50,000 has been established for this RFP. Proposals will be accepted at the Town Administrator Office 300 Main Street, Wellfleet, MA 02667 until Friday May 17 at1 2:00 p.m., at which time they will be publicly open and read.

 The Town reserves the right to waive any informalities, to reject any or all bids and to act at all times in the best interest of the Town. Property description Cahoon Hollow Beach Town public parking lot consists of approximately 20 - 25 public parking spaces. The parking lot is located on the Atlantic Ocean and connects to Ocean View Drive via a public way maintained by the Town.

 Specifications:

1. Minimum exclusive use fee is $50,000.

2. Turn around space for emergency vehicles must be maintained.

3. Five spaces shall be reserved for Town beach staff.

4. Lessee required to provide appropriate portable restrooms.

5. Complete and submit a complete RFP including the following documents.

a. Statement of State Tax Compliance

b. Certificate of Non-Collusion

c. Acknowledgement of Principal, if a corporation.

d. Acknowledgement of Principal, if a partnership.

Terms & Conditions:

 Exclusive Use The selected lessee shall have exclusive use of the designated location for the sole purpose of operating a public parking lot pursuant and subject to the rules and regulations set forth and enforced by the Town of Wellfleet and any rules or regulations of the Commonwealth of Massachusetts. Cahoon Hollow Beach Public Parking Lot Operations RFP 2024.

The parking lot is being offered for lease in as-is condition. Any work or improvements to the parking lot shall be at the expense of the lessee and shall be subject to any rules and regulations and required approvals or permits.

The Town shall maintain the storm water controls for the public way, which provides entrance onto the public parking lot.

Emergency Vehicle Turn Around

At all times during the lease a turnaround shall be maintained for use by emergency vehicles. The size and location of the turnaround shall be approved by the Fire and Police Chief prior to start of operations. In the event the turnaround must be altered, the Fire and Police Chiefs shall be notified and shall approve any modifications.

In the event that an emergency turnaround is not maintained as approved by the Town this action shall automatically be deemed a breach of contract.

Beach Erosion and Non-Liability Clause:

 The Town of Wellfleet shall not be held liable and shall be held harmless from the effects of ongoing beach erosion at the site. The Town shall not be responsible for continued beach nourishment or maintenance of the beach or dune system at the site.

Contract Term and Renewal:

Contract period shall be from approx. May 25 to November 1, 2024. The Town, at it option, shall have the right to renew this contract annually for up to two additional years at the same bid price. In determining whether to exercise said extension at the same price for an additional year the Town will consider the performance of the lessee during the prior year. Payment of the exclusive use fee by the lessee shall be made within ten (10) calendar days of the notice of renewal.

Insurance Requirements:

At all times during the terms of the contract Lessee shall carry Liability Insurance in the amount of $1,000,000 and Workers Compensation Insurance in the amount of $500,000. Evidence of the insurance policies, with the town of Wellfleet listed as an additional insured, shall be provided to the Town within ten (10) days of notification of contract award.

Permit/License Requirements Lessee:

Lessee must obtain all necessary permits and licenses from the Town of Wellfleet prior to the starting date of the contracted season, if applicable.

Lease Payment:

The exclusive use fee payment, in full, shall be made within ten (10) days of notification of bid acceptance by certified check or money order only.

Cancellation:

The Town of Wellfleet shall have the right to cancel the lease at any time for reasonable cause including non-compliance with any of the terms and conditions. In the event of cancellation by the Town of Wellfleet the lessee shall forfeit the exclusive use payment.

Submittal Requirements (Submissions shall be submitted in a sealed envelope labeled “Cahoon Hollow Beach Public Parking Lot Operations.” The following documents must be included in Cahoon Hollow Beach Public Parking Lot Operations RFP 2024 the bid submission. Failure to provide these documents shall deem the application nonresponsive and the submission will not be considered.)

1. Statement of Tax Compliance

2. Bid Sheet and Certificate of Non-Collusion

3. Completed and signed Acknowledgement of Principal Form

4. List of References for past five (5) years

5. Disclosure of beneficial interests to DCAMM, as required by M.G.L. c. 7C, Section 38.

Cahoon Hollow Beach Public Parking Lot Operations RFP 2024 STATEMENT OF STATE TAX COMPLIANCE Project: _____________________________________ Pursuant to Chapter 323 of the Acts of 1983, Section 49A, I ____________________________________ Authorized signatory for ___________________________________, whose principal place of business is ________________________________________________________do hereby certify under the pains of perjury that ______________________________________________ has complied with all laws of the Commonwealth relating to taxes.

___________________________________

 (Authorized Signature)

 ___________________________________

(Date)

Social Security Number ___________________________

Federal ID Number ______________________________

 

  • Real property submission confirmation
  • The following Real Property submission was successfully received. Planned date of publish is 4/17/2024
  • Awarding Agency
  • Agency Name and Address:Town of Wellfleet 300 Main Street Wellfleet, Ma 02667
  • Project Number:CAHOON HOLLOW TOWN PARKING LOT
  • Proposal Deadline Date:06/17/2024
  • Time:12:00 PM

Contact Information

  • Name:Rebekah Eldridge Ext.1100
  • Phone:508-349-0300
  • Fax
  • Email Address:
  • rebekah.eldridge@wellfleet-ma.gov
  • Do not notify email address listed when final publish date assigned.

Contract Information

  • Transaction Terms:Acquisition:  Lease
  • Disposition:  Not Chosen
  • Project:The Town of Wellfleet is accepting bid proposals for lease of Cahoon Hollow Beach public parking lot for the contracted season of approx. May 25 through November 1, 2024. The Town is seeking a lessee who will pay a lump sum fee for exclusive rights to operate the town parking lot.
  • Estimated Value, Source of ValuationA minimum bid of $50,000 has been established for this RFP.
  • Additional InformationProperty description Cahoon Hollow Beach Town public parking lot consists of approximately 20 - 25 public parking spaces. The parking lot is located on the Atlantic Ocean and connects to Ocean View Drive via a public way maintained by the Town. Specifications 1. Minimum exclusive use fee is $50,000. 2. Turn around space for emergency vehicles must be maintained. 3. Five spaces shall be reserved for Town beach staff. 4. Lessee required to provide appropriate portable restrooms. 5. Complete and submit a complete RFP including the following documents. a. Statement of State Tax Compliance b. Certificate of Non-Collusion c. Acknowledgement of Principal, if a corporation. d. Acknowledgement of Principal, if a partnership.

William Francis Galvin Secretary of the Commonwealth of MassachusettsOne Ashburton Place
Boston, MA   02108

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TOWN OF WELLFLEET BID FORM AND CERTIFICATE OF NON-COLLUSION

 

 

DESRIPTION OF BID/PROPOSAL ____________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________

BID AMOUNT ________________________________(The min bid is $50,000)

                     DATE OF BID __________________________________

 

The undersigned certifies under penalties of perjury that the above bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word “person” shall mean any natural person, business, partnership, corporation, union, committee, club or other organization, entity or group of individuals.

 

_____________________________________________

(Name of Person Signing Bid or Proposal)

 ____________________________________________

(Name of Business)

This form must accompany bid/proposal

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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