Minutes

Meeting date: 
Wednesday, August 8, 2018

Wellfleet Police Station Building Committee

Minutes of Meeting #47; August 8, 2018

Wellfleet Fire Department Training Room, 10 Lawrence, Wellfleet

 

Present: Harry Terkanian, Sean Donoghue, Chief Ronald Fisette, Jay Horowitz, and Lieutenant Michael Hurley (alternate)

Regrets: Davis Walters (alternate), Mark Vincent, and Daniel R. Hoort

Also present: Rick Pomroy, Pomroy Associates

Mr. Terkanian called the meeting to order at 4:00 PM.

  1. Project status.
    1. Project status and
    2. Project schedule report by Mr. Pomroy.  The DPH inspection of the detention area took place on August 3 and no issues were noted.  Affidavits required for the certificate of occupancy were received on August 6th and the certificate issued on August 7th.  The architect’s certificate of substantial completion has not been received but it is expected effective as of August 6th.  The Department moved on August 7th.  Support personnel from E911, CJIS, Town IT, County Sheriff and the telephone vendor were all present to address last minute issues.  The radio facility in the temporary facility has been decommissioned.  The fiber to the temporary facility needs to be removed as the approval by the pole owner was for temporary service.  The original quote included a $1,410 cost to do so “if required”.  It now appears that this work will have to be done.  One detainee was incarcerated overnight and all related systems functioned correctly.  Final cleaning by the contractor has been performed, but here are issues with the quality of the result; some cleaning still needs to be done.  Punch list work is ongoing.  Insurance was transferred to the Town on July 31st.  The Owner’s Project Manager will be transitioning from a daily presence to “as required” next week.  Building HVAC functioned well during the heat and rainy weather the last few days.  HVAC training will be on August 15th and 15th.  There are some minor furniture issues to be addressed with WB Mason.  The OPM will work on getting WB Mason’s rep out to the site on August 21 or 22.  The OPM will coordinate with DPW facilities (Mr. Walters) on operation and maintenance documentation.
    3. Lt. Hurley departed the meeting at 4:25 PM.
    4. Pending change orders and change order log #22.  Mr. Pomroy presented a list of pending PCOs. 
      1. PCO46 – Relocate generator docking station - $5,053.19 represents a design change as the original location did not work well.
      2. PCO55 – foundation pier modifications - $1,097.53 is recommended by the OPM but rejected by the architect.  There is a discrepancy between plan sheets.
      3. PCO64 – solid surface windowsills – original value $5,955.26, recommended by the OPM at $2,977.60.  This reflects a split with the contractor as the contractor and architect disagree on interpretation of the drawings.
      4. PCO68 – added drywall at stairwell -$1,090.42.  Architect rejects this claim as being included in the base contract, but the OPM recommends approval.
      5. PCO69 – detention door hinge upgrade $332.86 original hinges were not returnable.
      6. PCO70 – added curbing at detention release - $4,815.67 required doe to site grades
      7. PCO71 – added mini-split in electrical room - $5,145.00 – needed to maintain correct operating temperature.
      8. PCO73 – added locker room tile - $6,439.81 – more durable replacement for epoxy painted sheetrock.
      9. PCO75 – changes to rub rail installation - $637.27 necessary to correct conflict with materials.
      10. PCO72 – substituted materials for drain cleanout – credit $3,413.21 claimed, still disputed.
      11. PCO74 – $6,851.33 for miscellaneous time and materials charges by the general contractor are still under review.
      12. PCO76 – $24,628.34 for additional time and materials claims by the electrician are still under review.

PCOs 46, 55, 64, 68, 69, 70, 71, 73 & 75 total $27,589.35 and are all recommended for inclusion in change order 13 by the owner’s project manager.PCOs 72, 74 & 76 are still under review.On motion of Chief Fisette, seconded by Mr. Horowitz it was voted (4-0) to recommend approval of PCOs 46, 55, 64, 68, 69, 70, 71, 73 & 75 for inclusion in change order #13.

  1. Owner’s Project Manager contract extension. No action was taken, as the proposed amendment was not ready.
  2. Project budget review.  Mr. Pomroy presented budget Update #19 dated August 8, 2018.  This budget reflects change order #13 and shows a balance of $461,149.53 in the owner’s contingency item.  Based on remaining unresolved issues an owner’s contingence of about $420,000 is anticipated.  Chief Fisette noted that the stockade fence along the Easterly property line is in disrepair and should be replaced.  This should be done by a vendor overseen by the DPW rather than as part of the construction contract.
  3. Pending purchase orders.  None.
  1. The owner’s project manager presented two sets of invoices.  Submission #19 included invoices from the architect ($5,400.00), Pomroy Associates ($5,725.00), National Telecom (($7,499.00), Red Thread ($28,513.52) and Robert B. Our (3 invoices totaling $1,200.00).  All invoices in this submission are approved for payment by the OPM.  On motion of Chief Fisette, seconded by Mr. Donoghue it was voted (4-0) to recommend invoice submission #19 for payment.  Submission #20 included invoices from JJ Cardosi ($163,011.31), UTM of Massachusetts ($470.00), Robert B Our ($400.00), and the architect ($5,400.00).  The architect approved the general contractor’s invoice for payment.  All invoices in this submission are approved for payment by the OPM.  On motion of Chief Fisette, seconded by Mr. Horowitz it was voted (4-0) to recommend invoice submission #20 for payment.
  2. Minutes.  On motion of Chief Fisette, seconded by Mr. Horowitz, it was voted (4-0) to approve the minutes of the July 25, 2018 meeting as presented.
  1. Committee meeting schedule through September 2018: meeting September 5, 2018.  Meeting location will move to the Police Dept. conference room.
  2. Future agenda items.  Chief Fisette and Mr. Terkanian will appear at the August 14th Board of Selectmen’s meeting to announce occupancy and the availability of surplus furniture.  The tentative date for a ribbon cutting ceremony will be September 22, 2018.
  3. Adjournment.  On motion of Mr. Horowitz, seconded by Mr. Donoghue, it was voted (4–0) to adjourn.  Meeting adjourned at 5:10 PM

Respectfully submitted,

 

Harry Sarkis Terkanian

 

[1] Public Record Documents

 

 

  1. Invoice submission packages #19 and #20.
  2. PCO log #22 dated August 8, 2018
  3. Budget Report Update #19 – August 8, 2018