Minutes

Meeting date: 
Wednesday, July 11, 2018

Wellfleet Police Station Building Committee

Minutes of Meeting #45; July 11, 2018

Wellfleet Fire Department Training Room, 10 Lawrence, Wellfleet

 

Present: Harry Terkanian, Sean Donoghue, Lieutenant Michael Hurley (alternate) Jay Horowitz, and Davis Walters (alternate)

Regrets: Chief Ronald Fisette, Mark Vincent, and Daniel R. Hoort

Also present: Rick Pomroy, Pomroy Associates, Todd Costa and Pete Goudreau, Kaestle Boos Associates.

Mr. Terkanian called the meeting to order at 4:00 PM.

  1. Project status.

    1. Project status and

    2. Project schedule report by Mr. Pomroy.Department of Public Health inspection of the detention area has been postponed to August 3, 2018.Furniture arrived today and was being assembled.There are some conflicts between furniture and building trim which need addressing.Air conditioning system start date has been scheduled for July 17th.This is a delay from the original date of approximately three weeks.The primary cause is rewiring of the service for HVAC units to remove them from the building UPS.Balancing of the HVAC systems is scheduled for July 19th with commissioning to follow.If commissioning can occur the same day as balancing, commissioning will commence remain on July 19 and 20.If not, it will have to be delayed to the following week.Some inspections are done and affidavits are expected within the next couple of days.The likely result is that the department move will have to be postponed from July 23 to July 31.If the move is postponed transfer of department operating systems such as 911 and CJIS may need to be rescheduled and there is uncertainty as to whether July 31 is available for that work.Lots of project details remain to be addressed before substantial completion can occur.There was extended discussion of the reason for removing some equipment from the UPS.The equipment was originally powered from the UPS as a way of protecting system components from power to the building which can be out of tolerances by providing power conditioning.The work to make this change is scheduled for this weekend and the architect has been instructed to obtain written guidance for the engineer.

    3. The plan to move the department from the temporary facility to the permanent facility was not reviewed as the move date is uncertain at present.

    4. Pending change orders and change order log.Mr. Pomroy presented a list of pending PCOs (nos. 46, 55, 64, and 68 through 73.Review by the Committee was deferred to the July 25th meeting as a number of them are still under review.Current total for these PCOs is $28,258.16.

    5. General Contractor’s failure to meet the substantial completion date.Substantial completion, as extended by change order #12 is June 28, 2018.This date has not been met.Mr. Pomroy expressed the possibility that substantial completion may still occur within 60 days of the June 28th date which would minimize the actual effect on the owner.Mr. Terkanian stated his opinion that the issue needs to be addressed.Mr. Horowitz and Mr. Walters also expressed agreement.Mr. Costa agreed to issue notice to the contractor of the default.

    6. Owner’s Project Manager contract extension.Mr. Pomroy’s letter of June 21, 2018 outlining the reason for a two month extension and the fee to be charged was reviewed.On motion of Mr. Walters, seconded by Mr. Horowitz it was voted (5-0) to recommend the requested extension.Mr. Pomroy will submit a proposed contract amendment.

    7. Project budget review.Budget Update #18 dated June 20, 2018 was presented by Mr. Pomroy.A draft of this budget was reviewed at the June 20, 2018 meeting and there have been no adjustments to the draft.Changes from the Budget Update #17 are the adjustment to the contract price by COs # 11 & 12.The project contingency account remains at $516,218.88.

    8. Pending purchase orders.None.

  2. June, 2018 invoices.The only invoice available for review was the June invoice from the general contractor in the amount of $410,821.96.On motion of Mr. Horowitz, seconded by Lieutenant Hurley it was voted (5-0) to recommend this invoice for payment.Remaining June invoices are expected to be available for the July 25th meeting.

  3. Minutes.  On motion of Mr. Donoghue, seconded by Lieutenant Hurley, it was voted (5-0) to approve the minutes of the June 20, 2018 meeting as presented.

  4. Committee meeting schedule through August, 2018: meetings on July 25, August 1 and August 8, 2018.

  5. Future agenda items.Mr. Horowitz asked about the choice of stone work around the kennel out of a concern for the cost.

  6. Adjournment.  On motion of Lieutenant Hurley, seconded by Mr. Walters, it was voted (5-0) to adjourn.  Meeting adjourned at 4:50 PM.

Public Record Documents

  1. June, 2018 invoice from JJ Cardosi, Inc.
  2. List of proposed change orders.
  3. Pomroy Associates letter of June 21, 2018
  4. Budget Report Update #18 – June 20, 2018

 

 


 

 

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