Minutes

Meeting date: 
Wednesday, April 4, 2018

Wellfleet Police Station Building Committee

Minutes of Meeting #39; April 4, 2018

Wellfleet Fire Department Training Room, 10 Lawrence, Wellfleet

 

Present: Harry Terkanian, Jay Horowitz, Sean Donoghue, and Lieutenant Michael Hurley (alternate)

Regrets: Chief Ronald Fisette, Davis Walters (alternate), Mark Vincent, and Dan Hoort

Also present: Paul Lindberg, Wellfleet DPW, Rick Pomroy, Pomroy Associates, Todd Costa, Pete Goudreau and Megan Rogoff, Kaestle Boos Associates

Mr. Terkanian called the meeting to order at 4:10 PM.

  1. Project status.

    1. Project status and

    2. Project schedule report.Mr. Pomroy reported that the general contractor has replaced the job supervisor by promoting an existing employee and that Mike Walsh will provide on site supervision two days a week.He further reported that last week the general contractor submitted a revised PCO33 seeking a 60 day extension (to June 22) to the substantial completion date and a cost adjustment of $100,072.Initial review and determination is the responsibility of the architect.Mr. Costa said that normally extension requests are accompanied by a makeup plan and identification of specific scheduling impacts.Mr. Terkanian asked the architect and project manager to conduct a review and provide a written analysis in time for the April 18th Committee meeting.Mr. Pomroy also reported on a delay on the part of the flooring contractor to have the dispatch area floor ready for an April 11th turnover to the Owner.The reasons for the flooring contractor’s inability to obtain the specified materials are unclear as the specifications have been available for over a year.The architect will check availability of the flooring material with the manufacturer to see if stock can be obtained quicker.It appears that he only realistic resolution is to delay the dispatch area turnover to May 1.Mr. Pomroy suggested that any furniture storage costs be charged back to the flooring sub.Mr. Pomroy provided a rundown on open items.Bob Rice to begin work on a move action plan for the police department to move into the finished facility.

    3. Pending change orders.

      1. PCO33 – general conditions remains pending.

      2. PCO46 – emergency generator docking station remains under architect review.

      3. PCOs 47 through 52 were approved on March 21, 2018 as to the scope of the work but final approval was held pending revision of costs.Cost changes are as follows:

        1. PCO47 – was $7,902.15, now $7,447.59

        2. PCO48 – was $5,214.15, now $4,986.03

        3. PCO49 – was $277.20, now $240.98

        4. PCO50 – was $659.66, now $630.82

        5. PCO51 – was $784.06, now $749.75

        6. PCO52 – was $1,535.67, now $1,916.04

      4. PCO53 – Additional retaining wall on the east side.Design shows a grade on the east side which can only be held by adding a retaining wall.The Committee viewed the site immediately before the meeting.Both the architect and project manager recommend rejection.On motion by Mr. Donoghue, seconded by Mr. Horowitz it was voted (4-0) to reject PCO53.

      5. On motion of Horowitz, seconded by Lt. Hurley it was voted (4-0) to approve PCOs 47 through 52 inclusive and to approve Change Order #10 which includes PCOs 47 through 52.

    4. Project budget review.Budget Update #15 was presented by Mr. Pomroy.It reflects the following changes: (1) line 1, general constriction has been increased by the amount of Change Order #10; (2) line 18, F, F & E has been replaced by lines 18a through 18h to provide a breakdown, net change primarily attributable to phone system changes; (3) line 22, security has increased by $5,708.87 resulting from adding two cameras.The net increase to the above budget items is $38,432.15 which has been balanced by a reduction of that amount in line 30, project contingency.The explanation for lines 18a through 18h is that the line items represent actual costs.On motion of Mr. Donoghue, seconded by Lt. Hurley it was voted (4-0) to approve Budget Update 15.

    5. Pending purchase orders.

      1. 18a Furniture – PO issued.

      2. 18b Temporary phones – paid

      3. 18c Permanent phones – PO issued, includes removal of old fiber from conduit and additional desk sets.

      4. 18d AV Equipment – PO issued, includes monitors, smart boards and related equipment for two rooms.

      5. 18e Acorn recording device move – cost of relocating equipment only, no purchase.

      6. 18f Fingerprint machines – firm proposal, PO to be issued.

      7. 18g IT switch – PO issued.

      8. 18h Dispatch monitors – PO issued.

  2. March project invoices.The following invoices were presented to the committee with a recommendation for payment from the owner’s project manager:

    1. JJ Cardosi, Inc., general contractor, $269,853.40;

    2. Kaestle Boos Associates, architect,

    3. Pomroy Associates, owner’s project manager, .

    4. UTS testing of Massachusetts, materials testing $1,550.00

    5. Robert B. Our Co., Inc. $400.00 septic pumping.  On motion of Mr. Horowitz, seconded by Donoghue, it was voted (4-0) to recommend the above listed invoices for payment.

  3. Minutes.  On motion of Mr. Donoghue, seconded by Mr. Horowitz, it was voted (4-0) to approve the minutes of the March 21, 2018 meeting with the dollar amount of PCO52 corrected to $1,535.67.
  4. Committee meeting schedule through June, 2018: regular meetings on April 18, 2018, May 16, 2018 and June 20, 2018; meetings for invoices and time sensitive items on May 9, 2018 and June 6, 2018.

  5. Future agenda items.None.

  6. Adjournment.  On motion of Lt. Hurley, seconded by Mr. Horowitz it was voted (4-0) to adjourn.  Meeting adjourned at 5:00 PM.

  7. Public Record Documents

    1. Project invoices for the month of March, 2018 listed in item 1 above.
    2. Change Order #10
    3. PCO/Change Order Log #18 – 4/4/18
    4. Budget Report Update #15 – April 4, 2018
    5. Letter from general contractor dated 3/19/18 re contract extension and cost adjustment (PCO33)