Minutes

Meeting date: 
Wednesday, January 10, 2018

Wellfleet Police Station Building Committee

Minutes of Meeting #33; January 10, 2018

Wellfleet Fire Department Training Room, 10 Lawrence, Wellfleet

 

Present: Harry Terkanian, Chief Ronald Fisette, Jay Horowitz, Sean Donoghue, and Davis Walters (alternate)

Regrets: Mark Vincent, Lt. Michael Hurley (alternate), and Dan Hoort

Also present: Rick Pomroy, Pomroy Associates, Todd Costa and Megan Rogoff, Kaestle Boos Associates

Mr. Terkanian called the meeting to order at 4:00 PM.

  1. Project status.
    1. Project status and schedule report.  Mr. Pomroy reported on a productive project meeting earlier today.  The contractor presented an updated schedule showing a completion date of May 11 as compared with the April 23 contract completion date.  The contractor stated that the date is a “worst case” completion date and they continue to work toward completing the project on April 23rd. By January 23 all rough inspections are scheduled for completion and the aim is for the building department rough inspection to be completed then as well.  Today’s walkthrough also looks good.  Project coordination by the contractor has improved and two supervisors are now on site.  Roof and windows are done.  Exterior trim is nearly complete and work has begun on the siding.  The base paving coat for the lower parking and entrance is done.  Mr. Pomroy has asked the contractor for a plan to complete the project.  Mr. Costa noted that the building is tight to the weather and interior framing is done.  Mr. Pomroy will be working on coordinating furniture, dispatch, radio and communications installations.
    2. Pending change orders.  None are time critical.  Approved PCOs will appear in change order #8.
      1. PCO 27R, asbestos abatement.  Originally $14,889.05, this has been reduced to $11,880.42 as the contractor has agreed to remove the re-mobilization costs.  The project manager as verified that the area involved exceeded the contract allowance.  There is disappointment that the contractor proceeded with the remediation without consulting the owner; the contractor’s stated reason was that worker safety required prompt action.  On motion of Chief Fisette, seconded by Mr. Donoghue, it was voted (5-0) to recommend PCO 27R.
      2. PCO 36, roof snow guards.  Cost $1,451.99.  Before the cost estimate was prepared the roofing contractor installed the additional snow guards while on site to avoid an additional mobilization charge.  On motion of Chief Fisette, seconded by Mr. Donoghue, it was voted (5-0) to recommend PCO 36.
      3. PCO 37, two hour ceiling in the communications room.  Cost $2,186.58.  This is required for occupant safety and required an additional layer of sheetrock.  On motion of Chief Fisette, seconded by Mr. Donoghue, it was voted (5-0) to recommend PCO 37.
      4. PCO 38, access door to lift control.  Cost $2,411.75.  This item is pending architect and project manager review as the architect believes it is included in the previously approved change order adding the lift.
      5. PCO 35, credit for site work material.  This item is pending further review as the civil engineer is investigating a larger credit.  The item was previously approved by the Committee but was pulled from change order #7 and will be revisited when review is complete.
    3. Project budget.  No action on this item.
    4. Pending purchase orders.  Furniture purchase order is awaiting signoff by the architect.  Radios and security purchases are proceeding.  Chief Fisette asked about adding smart boards in some rooms.
  2. December project invoices.  The following invoices were presented to the committee with a recommendation for payment from the owner’s project manager:
    1. JJ Cardosi, Inc., general contractor, $241,640.48;
    2. Kaestle Boos Associates, architect, $5,679.10;
    3. Pomroy Associates, owner’s project manager, $14,840.00 ($13,740.00 plus $1,100 reimbursable costs from WSP USA, the commissioning agent);
    4. UTS of Massachusetts, materials testing, $1,320.00; and
    5. Robert B. Our, Inc., septic pumping, two invoices totaling $1,050.   On motion of Mr. Donoghue, seconded by Mr. Horowitz, it was voted (5-0) to recommend the above listed invoices for payment.
  3. Minutes.  On motion of Mr. Donoghue, seconded by Mr. Horowitz, it was voted (5-0) to approve the minutes of the December 6, 2017 meeting as presented.
  4. The next Committee meeting has been scheduled for January 31, 2018.
  5. Future agenda items.
    1. Mr. Pomroy raised the issue of the disposition of the temporary facility.  He will ask the general contractor about the cost of acquiring the trailers, a credit for not removing the connecting structure and the lead time for a decision.  It was noted that the building permit for the structure is for a temporary structure and the architect’s stamp does not extend to permanent use.  Also the septic system is a tight tank which would prevent year round occupancy under title 5 regulations.  Mr. Waters noted that there would be continuing costs associated with maintaining and operating the structure.  This item will be added to the January 31 agenda.
    2. Chief Fisette asked about a washer and dryer and was informed by the architect that they are included in the construction documents.
    3. Chief Fisette asked about how the fingerprint scanner will fit.  The architect will review once machine dimensions are provided.
    4. Chief Fisette asked about a hose bib in the sally port for washing cruisers.  The architect will provide specifications.
    5. Chief Fisette asked about dates and invitees for an opening ceremony.
  6. Adjournment.  On motion of Mr. Donoghue, seconded by Mr. Horowitz it was voted (5–0) to adjourn.  Meeting adjourned at 4:46 PM

 

Public Record Documents

  1. Project invoices for the month of December 2017 listed in item 1 above.