Minutes

Meeting date: 
Wednesday, February 7, 2018

Wellfleet Police Station Building Committee

Minutes of Meeting #35; February 7, 2018

Wellfleet Fire Department Training Room, 10 Lawrence, Wellfleet

 

Present: Harry Terkanian, Chief Ronald Fisette, Lieutenant Michael Hurley (alternate), Jay Horowitz, Sean Donoghue, and Davis Walters (alternate)

Regrets: Mark Vincent, and Dan Hoort

Also present: Rick Pomroy, Pomroy Associates, Todd Costa Kaestle Boos Associates

Mr. Terkanian called the meeting to order at 4:00 PM.

  1. Project status.
    1. Project status and schedule report.Mr. Pomroy reported on a productive project meeting earlier today.The contractor presented an updated schedule showing a completion date of May 25 as compared with the April 27 contract completion date.This represents an extension to the estimated completion date of May 11th disclosed at the January 10th meeting.The general contractor continues to describe the date is a “worst case” completion date and they continue to work toward completing the project on April 27th.All rough inspections have been completed. Work continues on the siding. Committee members expressed concern that the May 25 date is close to Memorial Day and may result in delaying the Police Department move to the summer.Mr. Pomroy will be working on coordinating furniture, dispatch, radio and communications installations.The general contractor and project manager are scheduling meetings with the sub contractors to schedule and coordinate work.
    2. Pending change orders.Approved PCOs will appear in change order #9.
      1. PCO 40, sally port hose bib.Cost $1,673.79.This will enable vehicles to be washed.
      2. PCO 41, washer and dryer connections.Cost $7,929.12.The cost for these connections is high because three trades are involved and a drain connection must be made to a drain pipe below the concrete floor and exterior venting is required.
      3. On motion of Chief Fisette, seconded by Mr. Walters, it was voted (5-0) to recommend PCOs 40 and 41.
    3. Project budget.Mr. Pomroy reviewed Budget Report Update #13 which reflects Change order #8 and the amendments to the architect’s contract.On motion of Mr. Walters, seconded by Mr. Horowitz, it was voted (5-0) to approve the budget report.
    4. Pending purchase orders and open items.Mr. Pomroy reported on changes on the status of these items which include:
      1. additional antenna brackets;
      2. permanent power;
      3. phone and fiber optics PO;
      4. floor outlet in the conference room floor;
      5. miscellaneous equipment;
      6. cell door release buttons (change order pending with Galaxy);
      7. dispatch monitors PO (complete and equipment received and stored);
      8. E911 coordination and cutover;
      9. furniture delivery (date may need to establish delivery date, probably end of April to coordinate with subcontractors.)
      10. Dispatch console delivery date – 3/15/18
      11. Radio install start date – 3/19/18
      12. Move date and coordination.
    5. Disposition of the temporary facility.Mr. Costa noted that the permit for the temporary facility is a temporary permit.The septic system is a tight tank and is not approved for a permanent facility.Mr. Pomroy outlined the steps required to decommission and remove the facility.The Committee asked Mr. Pomroy to determine whether there would be a general contract credit for leaving the facility in place and what the contractor’s time frame for a decision would be.
  2. January project invoices.The following invoices were presented to the committee with a recommendation for payment from the owner’s project manager:
    1. JJ Cardosi, Inc., general contractor, $232,051.44;
    2. Kaestle Boos Associates, architect, ;
    3. Pomroy Associates, owner’s project manager, ;
    4. UTS of Massachusetts, materials testing, $325.00; and
    5. Robert B. Our, Inc., septic pumping, four invoices totaling $1,600.00.  On motion of Chief Fisette, seconded by Mr. Donoghue, it was voted (5-0) to recommend the above listed invoices for payment.
  3. Minutes.  On motion of Chief Fissette, seconded by Mr. Donoghue, it was voted (5-0) to approve the minutes of January 10, 2018, and January 31, 2018 meetings as presented.
  4. Committee meeting schedule through June, 2018: regular meetings on February 21, 2018, March 21, 2018, April 18, 2018, May 16, 2018 and June 20, 2018; meetings for invoices and time sensitive items on March 7, 2018, April 4, 2018, May 9, 2018 and June 6, 2018.
  5. Future agenda items. None.
  6. Adjournment.  On motion of Chief Fissette, seconded by Mr. Horowitz it was voted (5-0) to adjourn.  Meeting adjourned at 4:55 PM.

Public Record Documents

  1. Project invoices for the month of January, 2018 listed in item 1 above. 
  2. PCO Log #16
  3. Proposed Change Orders 40 and 41
  4. Budget Report Update #13